Accounts Payable Supervisor

Job Summary

We are seeking a detail-oriented and experienced Accounts Payable Supervisor to oversee our Accounts Payable team. The ideal candidate will have a strong understanding of accounting principles, exceptional leadership skills, and a proven track record of managing a high-volume accounts payable department efficiently. The Accounts Payable Supervisor will be responsible for ensuring accurate and timely processing of payments, maintaining vendor relationships, and implementing process improvements to streamline AP operations.

Essential Responsibilities and Functions

  • Supervise and lead the Accounts Payable team, including hiring, training, and performance management
  • Oversee the day-to-day operations of the Accounts Payable department for both company locations, ensuring timely and accurate processing of invoices, payments, and expense reports
  • Review list of current and past invoices for payment (forecasts), prior to weekly AP check runs
  • Manage vendor relationships, including resolving any payment discrepancies or issues in a timely manner
  • Oversee Accounts Payable team with Open PO Accrual report clean up and prepaids approval and research, match packing lists/POs/invoice documents
  • Review AP Aging report, vendor statements weekly, monthly Customs reconciliation, and weekly freight reconciliation
  • Utilize AP calendar to make payments for utilities timely across both company locations
  • Perform month-end closing activities, including reconciling accounts payable transactions and reviewing accruals monthly
  • Maintain daily updates to bank ledger reconciliations
  • Perform vendor set up process and fraud verifications
  • Develop and implement policies and procedures to improve efficiency and accuracy in the accounts payable process, adhering to company policies and procedures
  • Collaborate with other departments, such as procurement and finance, to ensure smooth workflow, effective communication, and proper approvals
  • Manage 1099 process and W9 maintenance
  • Perform other related duties as assigned (i.e. customer refunds, intercompany transfers, rebates, tax, etc.)

Qualifications to Succeed

  • Associate’s degree (A.A.) in accounting or equivalent
  • Minimum of 5 years of accounts payable experience, including at least 2 years in a supervisory role
  • Strong understanding of accounting principles and practices
  • Strong skillset in accounting software and Microsoft Excel
  • Excellent leadership and communication skills
  • Ability to prioritize tasks, multi-task, and meet deadlines in a fast-paced environment
  • Attention to detail and accuracy
  • Problem solving skills and the ability to resolve issues independently
  • Experience with process improvement initiatives is a plus

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to talk and hear frequently (in person and by telephone), and must be able to see and read (documents, order statements, etc.)
  • Manual dexterity required, frequent use of hands to handle or feel, reach with hands and arms, use tools/objects, and controls and to climb or balance

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